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FINRA General Counsel Explains Registration of Ops Professionals

May 4, 2011

"Associated persons" who are involved directly or indirectly in any aspect of 16 "covered" functions must register as operations professionals.  FINRA EVP and General Counsel Marc Menchel told attendees at the SIFMA Ops 2011 Conference that this would include non-clerical persons who are involved in one fashion or another of those specific back office functions. 

Of course, Mr. Menchel was referring to a proposed rule that FINRA filed with the SEC in mid- March - which covers training, examination and registration procedures.  The rule was drafted to counter concerns that emanated from the Bernie Madoff Ponzi scheme.  FINRA contends that back office personnel at Bernie Madoff''s securities firm had shown no recognition of its regulatory responsibilities.

The 16 covered functions include:

Signing up clients
  • Collection, maintenance, re-investment and disbursement of funds;
  • Receipt and delivery of securities and funds, account transfers;
  • Bank, custody, depository and firm account management and reconciliation;
  • Settlement, fail control, buy ins, segregation, possession and control;
  • Trade confirmation and account statements;
  • Margin accounting;
  • Stock and securities lending;
  • Prime brokerage services to other broker-dealers and financial institutions;
  • Approval of pricing models used for valuations;
  • Financial control, including general ledger and treasury;
  • Preparation and filing of financial regulatory reports;
  • Defining and approving business requirements for sales and trading systems and any other systems related to the covered functions, and validation that these systems meet such business requirements;
  • Defining and approving business security requirements and policies for information technology, including systems and data, in connection with the covered functions;
  • Defining and approving information entitlement policies in connection with the covered functions; and,
  • Posting entries to a member’s books and records in connection with the covered functions to ensure integrity and compliance with the federal securities laws and regulations and FINRA rules.
  • If engaged in any of those 16 functions, then a non-clerical person is likely to be an "associated person."  That's a broad interpretation of who's likely to be covered.  SEC licensing efforts had been directed at senior managers with responsibility for such functions, supervisors or individuals who approve or authorize work in the covered functions and persons who can commit capital toward the execution of any of the covered functions.   [Securities Tech'gy Monitor, 5/2/11]